Privacy Policy

Privacy Policy

Introduction

We are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your data when you use our services or visit our website. We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant privacy laws.

By using our website or engaging our services, you agree to the practices described in this policy.

1. Who We Are

We are an accountancy firm providing bookkeeping, accounting, payroll, tax, and related financial services. As a data controller, we are responsible for deciding how your personal information is used and ensuring it is handled securely.

2. Information We Collect

We may collect and process the following types of personal data:

Information you provide directly

• Name
• Address and contact details
• Date of birth
• National Insurance number
• Tax information
• Financial records
• Business information
• Identification documents
• Payroll and employee data (if applicable)

Information collected automatically

• IP address 
• Browser type and device information
• Website usage data (via cookies)
• Information from third parties
   
• HMRC
• Companies House
• Your employer or business
• Banks or financial institutions
• Software providers (e.g., bookkeeping or payroll platforms)
• 3. How We Use Your Information
  We use your personal data to:
• Provide accountancy, tax, and payroll services
• Prepare and submit statutory filings
• Communicate with you about your accounts or tax matters
• Manage our relationship with you
• Comply with legal and regulatory obligations
• Improve our website and services
• Maintain internal records and administration

We only use your information where we have a lawful basis, such as contract fulfilment, legal obligation, or legitimate interest.

4. Sharing Your Information

We may share your data with:

• HMRC
• Companies House
• Payroll and accounting software providers
• Banks and financial institutions
• Professional advisers (e.g., auditors)
• IT and cloud service providers
• Regulatory bodies where required by law

We never sell your personal data to third parties.

5. Data Storage and Security

We take data security seriously. Your information is stored securely using appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse.

Where data is stored or processed outside the UK, we ensure adequate safeguards are in place.

6. How Long We Keep Your Data

We retain personal data only for as long as necessary to fulfil our services and meet legal, tax, and regulatory requirements. In most cases, this is six years, though some records may be kept longer if required by law.

7. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion of your data (in certain circumstances)
• Restrict or object to processing
• Request data portability
• Withdraw consent (where applicable)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

If you wish to exercise any of these rights, please contact us.

8. Cookies

Our website may use cookies to improve user experience, analyse traffic, and personalise content. You can manage or disable cookies through your browser settings.

9. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Seasons Accountancy Ltd
Info@seasonsaccountancy.co.uk

Tel: 01202 287187